Publications

ACH/W9 Form

Form 9 - Request for Federal Taxpayer Identification Number (FTIN)

Form 13 - Nebraska Sales Tax Exemption 

Form 17 - Purchasing Agent Appointment

Expense Voucher Checklist

Meal Per Diem Policy - FAQ

Internal Control Plan

Motel Information

Per Diem Allowances   (Current Standard Per Diem Lodging Rates and Meals &
Incidentals Rate for all States as published by the US Government)

Petty Cash Fund Policy

NDOT Operating Instructions #20 – Travel and NDOT Sponsored Event Food Policies

1. Travel 20-05
      a) Meals, lodging and telephone expenses
      b) Commercial travel (airlines, etc.)
      c) Personal Vehicle Expense
      d) Out of State Travel
2. Vehicle and Aircraft Use 20-06
3. NDOT Sponsored Conference and Meeting Food Expenses 20-07
      a) Meal Allowances for NDOT Sponsored Conferences
      b) Food Allowance for Meeting Expenses
      c) Employee Recognition Program Food Requests
      d) Other Food Requests

Purchase Card Program Book

Purchase Card Program FAQ's:

• What is the purchasing card?
  • A cost efficient alternative to issuing a purchase order or accounting coding document. Typical examples would be supplies, repairs and materials.
• Are there spending limits associated with the purchasing card?
  • Yes. The maximum single transaction limit is $2,000.00 and the maximum monthly limit is $10,000. A billing cycle is approximately 30 days.
• How does the purchasing system work?
  • When a cardholder uses their purchasing card, the vendor sends their transaction to the Bank. The Bank pays the vendors. The Bank provides a file to the Controller Division to download on Mondays. Once the file has been imported into the Procurement Card System (PCS) by Controller, the Bank is paid. The reconcilers are notified that the file is ready for them to reconcile.
• Can the purchasing card be used for travel?
  • No. Current travel policies remain in effect.
• Do we pay sales tax?
  • No. We do not pay sales tax for purchases from Nebraska vendors.
• What do you do when returning an item or crediting a sales tax charge?
  • The vendor needs to credit the purchasing card and you need to get a receipt for the credit. Code the credit the same way the charge was coded. If you have a charge with sales tax, the vendor normally will credit the original receipt and then process a new charge without sales tax included. This will result in three transactions in the PCS. If you do not receive a receipt for the credit, make a copy of the original charge receipt and indicate that this is a credit.
    
    

NDOR Accounting Manual:

• Chapter 2
  • Chapter 2 can now be found on the NDOT Reporting Portal
    
    
• Chapter 10
  • 10.00 - Building Numbers (For a list of buildings and yards, please refer to the NDOT Reporting Portal Web Page. Then look under NDOT Share-Reports/Controller Division-NDOT Share folder.)